Thank you for your interest in the School.

Current vacancies:


Programme Administrator (Teacher Training Course)

Job Title: Programme Administrator

Up to Full Time/Flexible, but including Saturdays during term time.

Salary on application

Benefits: partial fee remission



Edinburgh Steiner School is inviting applications for the role of Administrator of the Edinburgh Steiner Teacher Education Course (ESTEC). Most students on this course study to become teachers in a Steiner School in Scotland. Steiner-Waldorf Education provides an alternative, holistic approach to the education of young people, based on the spiritual scientific research of Rudolf Steiner (1861-1925). While knowledge of Steiner-Waldorf Education is not a requirement for this post, an interest in alternative forms of education and an open mind to a form of education based on spiritual research is desirable.


ESTEC is a part-time, three year programme running every Saturday during term time. Maximum student numbers currently are around 36 across the three year groups. The  Programme has recently been credit-rated by the University of Edinburgh at SCQF Level 10 and graduates are awarded a Professional Diploma in Steiner-Waldorf Education. The  Programme is delivered by experienced and specialist tutors.


The post-holder will be responsible for the smooth running of the programme in terms of administration, providing full support to the Programme Leader and working closely with them, in line with current and future regulatory requirements, so they can focus on the educational aspects of the course. You will become a key member of the school community.


To apply: Please email a covering letter explaining your interest in the job, together with a recent CV and the names and addresses of two referees to Helen Newton


Core duties include but are not restricted to administrative support to:

  • provide administrative support to a team of lecturers, tutors and teachers, e.g. with timetabling and space management, setting up of IT facilities and other resources.
  • manage the student life cycle from registration/admission to graduation/leaving, including student progress and support
  • work with academic boards, governing bodies and task groups
  • assist with recruitment, public or alumni relations and marketing activities, admissions and setting up interviews
  • draft and interpret regulations
  • assist with preparation of programme documentation for students, tutors and external bodies
  • deal with queries and complaints procedures
  • coordinate assessment processes
  • maintain high levels of quality assurance, including course evaluation and course approval procedures
  • use information systems and prepare reports and statistics for both internal and external use
  • participate in the development of future information systems
  • contribute to policy and planning
  • manage budgets and ensure financial systems are followed
  • purchase goods and equipment, and process invoices
  • communicate with partner institutions, other institutions, external agencies, government departments and prospective students
  • organise and facilitate a variety of educational or social activities.

Person specification


You will need to have:

  1. strong interpersonal skills to help you relate to students, staff, teachers, senior managers and colleagues in other areas
  2. excellent written communication skills
  3. team working skills and the ability to work alone without supervision
  4. experience in organising and servicing committee meetings (producing agendas, taking minutes etc)
  5. the ability to deal positively with change and be proactive
  6. experience in organising, prioritising and managing your time effectively
  7. IT skills in areas such as word processing, spreadsheets, databases and the internet as well as using social media
  8. experience in researching and writing reports
  9. experience in preparing statistics
  10. attention to detail to avoid mistakes
  11. the ability to cope with a heavy workload and frequent interruptions
  12. awareness of confidentiality when working with student or staff records
  13. a flexible approach to work.
  14. experience in handling correspondence